Stellengesuch als Office Assistant/ Office Manager/ Personal Assistant/ Team Assistant/ Receptionist in Frankfurt am Main (Gigajob-Deutschland)
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Office Assistant/ Office Manager/ Personal Assistant/ Team Assistant/ Receptionist

Arbeitsort: D-60308 Frankfurt am Main · Hessen
Umkreis: maximal 50 km
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Gesuchtes Job-Profil:
  • Festanstellung
  • Vollzeit möglich
  • monatliches Festgehalt
Mein Profil:
  • männlich, 38 Jahre
  • Abgeschlossenes Hochschulstudium
  • ca. 10 Jahre Berufserfahrung
Anzeige vom:
  • 16.09.2019 (37 Tage alt)
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Mein Profil

Bewerber ist:

männlich , 38 Jahre

Staatsangehörigkeit

Nicht-EU-Land, Arbeitserlaubnis für Deutschland vorhanden

Bildungsabschluss

Abgeschlossenes Hochschulstudium

Berufserfahrung

ca. 10 Jahre Erfahrung im gesuchten Job

Sprachkenntnisse

Deutsch (Grundkenntnisse)
Englisch (fließend/verhandlungssicher)
Italian (Grundkenntnisse)
Arabic (Grundkenntnisse)
Filipino (fließend/verhandlungssicher)

Der gesuchte Job

Stellenbezeichnung

Office Assistant/ Office Manager/ Personal Assistant/ Team Assistant/ Receptionist

Beschreibung

1.Rent A Man / Infosys Limited —Frankfurt, Germany
Temporary Receptionist/ Office Management
06/2019 to 07/2019
RESPONSIBILITIES/DUTIES:

Greeting visitors, answering a high-volume of incoming phone calls
Responsible for email and in-person enquiries – providing general information and referring enquiries to
appropriate sources based on a broad knowledge of the priorities, procedures, protocols and personnel
Organize and schedule meetings, includes contacting the participants, booking rooms, preparing
refreshments, facilities, and organize catering services as required.
Prepares the calendar and a daily folder that contains the relevant and pertinent meeting material Makes
travel arrangements as required, including booking flights, hotel accommodation, car rental, and providing
directions.
Reviews, actions and distributes all incoming and outgoing correspondence.
Preparing the Security Access of the employees – Issuing of New cards, validating, and extending the
validity, Cancelling employee cards for the employee leaving the company
Types, formats, copies, distributes, files and retrieves correspondence, reports and documents of a routine
or confidential nature.
Maintains a comprehensive filing system in accordance with the records management system.
Organizes special events includes facilities, catering arrangements and prepares bills for accounting.
Preparing slides or project presentation through Powerpoint.
Arranging and documenting daily shipment International and local via DHL, UPS, FEDEX and other courier
services.
Tracking the shipment, make sure that the item arrived safely and no delays.
Contacting courier services for shipment undelivered.
Preparing Proforma for International shipment (switzerlland, Bangalore India) with tax declaration and
other information.
Responsible to contact the courier services for pick up and deliveries of the shipment
Purchasing office supplies and equipment and maintaining proper stock levels.
Responsible for mails to the corresponding recipients.

2. Freelancer —Frankfurt, Germany
Office Management
05/2018 to 06/ 2019
RESPONSIBILITIES/DUTIES:

Recommend optimal transportation modes, routing, equipment, or frequency.
Plan or implement material flow management systems to meet production requirements.
Maintain metrics, reports, process documentation, customer service logs.
Implement specific customer requirements, such as internal reporting or customized transportation metrics.
Resolve problems concerning transportation, logistics systems, imports or exports, or customer issues.
Monitor product import or export processes to ensure compliance with regulatory or legal requirements.
Ensure carrier compliance with company policies or procedures for product transit or delivery.
Direct distribution center operation to ensure achievement of cost, productivity, accuracy, or timeliness
objectives.
Negotiate transportation rates and services.
Supervise the work of logistics specialists, planners, and schedulers.
Negotiate with suppliers or customers to improve supply chain efficiency or sustainability.
Plan or implement improvements to internal or external logistics systems or processes.
Analyze the financial impact of proposed logistics changes, such as routing, shipping modes, product
volumes or mixes, or carriers.
Direct inbound or outbound logistics operations, such as transportation or warehouse activities, safety
performance, or logistics quality management.
Communicate freight transportation information to customers or suppliers, using transportation
management, electronic logistics marketplace, or electronic freight information systems, to improve
efficiency, speed, or quality of transportation services.
Review global, national, or regional transportation or logistics reports for ways to improve efficiency or
minimize the environmental impact of logistics activities.

3. Wallan - Hyundai —Riyadh, Saudi Arabia
Executive Assistant to the CEO
01/2011 to December 2017

RESPONSIBILITIES/DUTIES:
Administrative Support
Manages the CEO calendar - prioritizing appointments and proactively resolving conflicts which can include a
recommendation to meet with another Leadership Team member.
Proactively creates and maintains effective workflow and communications to accomplish the work of the CEO office
which includes the handling of a variety of projects and tasks simultaneously.
Responds to phone, email and in person enquiries – providing general information and referring enquiries to appropriate
sources based on a broad knowledge of the College’s priorities, procedures, protocols and personnel.
Provides support to Committees which the CEO may Chair by typing and distributing minutes, preparing agenda packages,
arranging meeting dates/times/rooms, contacting participants, and extensive follow-up on items as needed up to and
including drafting annual reporting documents. Attends meetings, as required, to record minutes.
Makes decisions within guidelines in the absence of my boss.
Prepares, gathers, and relays confidential information and material on a regular basis.
Organizes special events as required by the CEO office which includes
invitations, facilities, catering arrangements, and verifying facility contracts.
Reconciles VISA Statements to receipts for submission to Finance as per expenditure account guidelines.
Maintains comprehensive records on budget expenditures for the CEO cost center.
Ensures a safe and healthy work environment by complying with health and safety policies, standard practices, and
programs in keeping with occupational health and safety legislation and
regulations.
Meeting and Travel Coordination
Organizes and schedules meetings, including contacting participants, booking rooms, ordering refreshments, and
arranging for parking as required for the CEO office.
Prepares the CEO calendar and a daily folder that contains the relevant and pertinent
meeting material as identified.
Makes travel arrangements for the CEO, as required, including booking flights, hotel accommodation, car rental, and
providing directions.
Correspondence Management
Reviews, actions and distributes all incoming correspondence for CEO
Manages all outgoing correspondence.
Types, formats, copies, distributes, files and retrieves correspondence, reports and documents of a routine or
confidential nature for the CEO Office.
Prepares agenda packages and minutes for distribution.
Maintains a comprehensive filing system in accordance with records management
system.
Maintains the image of the CEO Office by ensuring that all
correspondence prepared for the CEO signature adheres to a consistent and professional standard as identified by the
incumbent.

4. SAUDI OGER LTD. — Riyadh, Saudi Arabia
Executive Assistant of the Director
01/2006 to 12/2010

Duties and Responsibilities
Priorities
Relieve management of administrative detail, all projects
Coordinate work flow
Update and chase delegated tasks to ensure progress to deadlines
Take initiative in manager’s absence
Keep projects on schedule
Maintain procedures manual to ensure consistent performance of routines
Communication
Compose correspondence/reports for own or manager’s signature
Arrange essential mail in priority action order for boss
Check deadlines on incoming requests and put preliminary work in play
Process replies on own initiative or from bosses’ dictation or notes
Research, draft or abstract reports
Phone
Handle all inquiries within my capacity Arrange

"callbacks" to protect boss’s time Provide back-
up materials for callbacks Route calls elsewhere

as needed
Do phone surveys/inquiries as needed
Appointments/Meetings
Maintain calendar; ascertain which events require boss’s presence
Fix commitments to maximize boss’s time efficiency; Allow decision/desk time
When boss chairs meetings:
Prepare agenda in advance
Arrange meeting facilities
Act as recording secretary; prepare action minutes
Confidentiality
Perform to earn boss’s full confidence
Assure discreet handling of all business
Visitors
Screen to control interruptions
Provide back-up data as needed
Arrange amenities as needed
As arranged, "rescue" boss from laggards
Schedule visits away from boss’s area to protect priority/private tasks
Travel
Arrange travel through internal or outside agents
Arrange travel cash in advance
Prepare itinerary, trip file and supplies
Prepare expense report tools for boss
Complete expense reports after trip
Data Management
Improve/tighten storage/retrieval systems
Update and manage index
Routines
Update secretarial/clerical desk manual
Set up "tickler" system
Set up "exception reporting" system to handle routines without supervision
Routinely re-order department supplies

5. Philippine Long distance Telephone (PLDT) — Makati City, Philippines
System Analyst
10/2003 to 04/2005

Duties and Responsibilities
Provide technical expertise and recommendations in assessing new IT software projects and initiatives to
support and enhance our existing Microsoft based systems.
Make recommendations on custom applications which include a number of MS-Access data capture systems for
Stewardship and other databases which need to be moved into a central SQL repository.
Identify opportunities that can improve efficiency of business processes.
Investigate and resolve application functionality related issues and provide first level support and
troubleshooting of our Financial Edge and Raiser's Edge systems
Coordinate application development for multiple projects.
Assist in troubleshooting software application issues.
Assist in managing an outsource relationship for 3rd party application development and programming
consultants.
Assist network administrator with application installation and testing.
Troubleshoot technical issues and identify modifications needed in existing applications to meet changing user
requirements.
Analyze data contained in the corporate database and identify data integrity issues with existing and proposed
systems and implement solutions.

Angestrebtes Arbeitsverhältnis

Festanstellung

Arbeitszeit

Vollzeit möglich

Gehaltswunsch

monatliches Festgehalt

Gewünschter Arbeitsort

Ort

Frankfurt am Main

PLZ

D-60308

Suchgebiet

bis 50 km um D-60308 Frankfurt am Main

Bundesland

Hessen

Land

Deutschland

Infos zu D-60308 Frankfurt am Main ·  Hessen
Landkarte
Ort:
Frankfurt am Main
Postleitzahl:
D-60308
Bundesland:
Hessen
Land:
Deutschland
Regierungsbezirk:
Darmstadt
Landkreis:
Kreisfreie Stadt Frankfurt am Main
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